Updated 3/3/00

Limited Purpose
The University of Dubuque shall own and administer one official world wide web (www) site. This site is an electronic publication and, like other forms of University publications and/or advertising, it is primarily a marketing and communications tool. Other uses may include educational programs and curricula, features, and other approved applications.


Role of the Board of Trustees
The Board of Trustees assumes first and final authority for the purpose, content, and governing policies of the University of Dubuque Web Site.

The purpose and the content of the web site shall, in every way possible, reflect the letter and spirit of the University's Mission Statement.

The Web Site will not be used for political lobbying of any kind.

Other than the promotion of the University and its programs, the Web Site pages are for noncommercial use. The Board assumes no financial or legal responsibility for the unauthorized and/or unintended use of the pages.


Role of the Office of Enrollment Management, Marketing and University Relations.
Marketing and University Relations shall be responsible for the content and design of information published on the University of Dubuque's site.

Requests for permission to publish material of any kind on the University's Web Site shall be made to the University Web Editor, who shall approve or disapprove each request.

Reports of abuse, policy infringement, or questions should be brought to the attention of the University Web Editor.

Technical problems, helpful suggestions, or other comments should be directed to the authors of specific pages if they do not fall under the aegis of the Web Editor.


Role of the Office of Technology
Office of Technology staff shall be responsible for maintaining the University's Web Site software and publications.

Technology shall house and administer the web site technology, providing adequate safeguards to protect it from viruses, intentional or unintentional sabotage, or unauthorized use.

Approved/Recommended Web Site Publications
Materials and information approved and recommended for publication on the University of Dubuque web site include:

Admissions/Registrar

Viewbook • Course descriptions • Financial aid info/app.

Admission application • Campus descriptions • Photos of campus life

Photos of campus • Program descriptions • Faculty directory

Campus organizations • Dubuque descriptions • Registration info/app.

Other approved information

Advancement/Development

Campaign information • Alumni information • Gifting information

Alumni directory • Other approved information

Student Affairs

Career services • Student activities • Student housing

Other approved information

University Relations

Special Events • News releases • Athletic scores

Special publications • Community publications • Other approved information

Curricula/Academic Programs*

Internet curricula • Approved faculty pages** • Approved student pages**

Other approved information

* University of Dubuque curricula delivered via the web Site/internet must meet the same conditions for faculty/administrative approval as curricula offered through traditional classroom delivery systems.

**All faculty- and student-authored Web Sites and/or home pages must receive approval from The Office of Enrollment Management, Marketing and University Relations before being added or linked to the University of Dubuque web site.

The University of Dubuque Web Site is an electronic publication and its purpose is to promote and further the best interests of the University. Therefore, all web sites/home pages proposed to be linked to the University's web site shall be approved or disapproved by the Office of Enrollment Management, Marketing and University Relations and/or the Board of Trustees based on their congruence—that is, whether or not the formats, ideas, or images reflect, support, and advance the University's mission and vision.

The following are incongruent with the University of Dubuque mission and spirit:

• Objectionable or inappropriate material, which is defined as any format, idea or image which, in the context of a web site or home page, is inflammatory, abusive, defamatory, illegal, inaccurate, obscene, profane, rude, sexually improper, threatening, or vulgar.

• Dangerous information, which is defined as any information that, if acted upon, could cause actual damage or promote a disruption in operations.

• Violations of general privacy, which reveals personal information about others without their prior and expressed permission.

• Violations of personal safety, such as revealing personal information about one’s self which may cause personal injury or emotional trauma through unintended and unwanted contact.

Copyright and Plagiarism

It is assumed that all University of Dubuque Web Site pages are published in accordance with and protected by copyright law, except where copy and distribution of information has been expressly granted on any given page.

Authors of approved web site information must certify that the format, ideas, or information presented are their own, giving due credit to others — according to copyright law — in the spirit of the University's mission statement.

Essential Standards of Quality

All pages must include an e-mail address for the person or persons responsible for the publication of the document.

Standard American English is considered the primary language of choice. All Web Site pages and linked pages must be accurate in the grammar and spelling of all languages used.

All photographs and graphics published on the University's Web Site must be professional quality and appropriate in application as determined by the Office of Enrollment Management, Marketing and University Relations.

Timeliness

Running a Web Site involves the continuing development of new pages and the updating of old pages. Linking pages from the University of Dubuque implies an obligation to maintain and update those pages. Pages that are not maintained or reviewed may be removed from the University's system by the University Web Editor.

All outdated or "stale" material will automatically be removed from the Web Site. Pages will be considered stale and subject to removal if they contain expired dates, or if they have not been updated for six months. Students and employees are responsible for supplying timely and up-to-date information to support previously published pages.